Fleet Insurance Supervisor

Full Time
Shuwaikh - Ghazali
Posted On : Nov 17, 2020
  • Ensures that all company vehicles are insured as per the given guidelines for insurance values against each category of vehicles
  • Renews the Fleet registration and Insurance coverage in a timely manner before the legal expiry period as per traffic rules
  • Maintains and updates the legal documentation regarding vehicle’s ownership in CarPro system and other legal documents related to traffic department
  • Collects and analyzes monthly traffic penalty reports, identifies the user names for related violations, updates the report and sends notifications to relevant departments and to clients
  • Issues traffic violations invoices to all related departments and to clients in coordination with collections department for invoice reconciliation
  • Settles the traffic violation invoices to the General Traffic department with the given time period and follows-up for any pending settlements
  • Ensures the validity of driver’s license, renews as necessary before the expiry and updates the data in CarPro system in coordination with the traffic representative
  • Performs documentation for ownership transfer during sale of vehicles from the company to buyers upon receiving proper documentation and authorizations supported by sale invoice, cash invoice or valid purchase order from the company
  • Performs cancellation of comprehensive insurance policies for sold vehicles within one week of time from the date of selling and notifies the relevant legal departments and insurance departments for issuance of credit return vouchers for the remaining period of time, and keeps the records properly filed
  • Maintains all record keeping and proper filing of all legal documents, ownership transfer, traffic violations and all other documents in proper way which can be easily retrievable
  • Maintains and updates information regarding Total Loss vehicles and compensations from Insurance Company and performs follow-up for any delays and report any discrepancies to Admin Support Team Leader
  • Prepares and maintains necessary legal documentation for import and export of vehicles with public authorities and traffic departments on behalf of new car sales dealership
  • Liaises with public and private sector bodies for the smooth operation and clearance of vehicles at the port as part of vehicle import and export process from the new and used car dealerships
  • Coordinates the in-fleeting and de-fleeting work assignments with suppliers and customers to ensure all related processes are completed on time and deadlines are met
  • Handles and coordinates to receive all new vehicles timely, from dealers and suppliers based on the requirement
  • Ensures that all vehicles received from dealers or suppliers are with valid traffic registration, insurance and other related legal documents
  • Reviews timely update of vehicle data like fleet number, registration number, chassis number, color and other related technical specifications in CarPro system
  • Ensures and maintains records of vehicle delivery note, driver’s license, civil ID, contact number, contact address and other necessary documents, in the CarPro system and filing it properly
  • Performs other duties as required and assigned

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