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Quality Management System
Spare Parts & Lubricants
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Posted On : Sep 27, 2020
Reviews all invoices for appropriate documentation and approval prior to payment
Process all accounts entries using AX Dynamics system
Prioritizes invoices according to cash discount potential and payment terms
Processes cheque requests, audit and processes credit card bills
Researches, resolves and responds to internal and external inquiries in a timely manner
Matches invoices towards cheques, obtains signatures and distributes it accordingly
Responds to all vendor inquiries, reconciles vendor statements, researches and corrects discrepancies
Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Checks bills/invoices and enters the details into the system
Receives the statement from the supplier and process with the payment
Assists with other projects as needed
Issues Bank payment voucher for any amount deducted from company account as a payment
Issues Cash payment vouchers for all transactions send to the cashier
To handling spare parts, lubes dealership (Adnoc Oil & Trucks) & auto dealership (JMC,Haiger,Land Wide and zongtons busses…) Accounts
Prepare mutual transfer notes for stores
Assist in month end closing. Prepaid expenses, accrued rent, internal services reports, external services reports & fuel monthly calculation & other reports.
To handle all insurance files, vehicles insurance & admin insurance & garage insurance and monthly reconciliation.
Weekly bank reconciliation.
Perfume all other related duties as required by the department manager.
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